Researchers who process personal data for historical, scientific or statistical research are exempt from this requirement only if the results of the research/any resulting statistics are not be made available in a form which identifies data subjects.įurther guidance on the act can be found on the Information Commissioners Office website. The GDPR requires that data subjects are notified if their personal data is processed. You must respect the confidentiality of any documents and information not connected with your research but which you have seen in the course of it.You must store any personal data that you extract from the archive securely and dispose of it safely when you no longer need it.You must anonymise identities when note-taking, in results of research and statistics If this is not possible then you must seek the consent of identifiable individuals prior to publishing your research.You must not use data to support measures or decisions concerning individuals.You must not cause substantial damage or distress to data subjects.This means that you have certain responsibilities: Access to particularly sensitive material may need to be discussed with the Associate Director: Special Collections & Galleries and will depend on the purpose of use.Īs a researcher, you are responsible for any personal data concerning living individuals that you take away from Special Collections (including any notes, digital images and/or photocopies). Other material will be available in part, or subject to certain protections. Some material will not be available at all. Please do not expect to access protected material on the day it is requested. This may take some time, depending on the size and nature of the material. We will assess your request in line with the National Archives Guide to Archiving Personal Data. Your application for access to protected material will be reviewed and we will contact you to communicate our decision. You are required to submit an application for access to protected material below before we can process your request. The material you have requested is subject to the General Data Protection Regulation (GDPR) and the Data Protection Act (DPA) 2018. Application for access to protected material
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